Microsoft 365 is the digital toolkit for all the work your business does. It is the collective name for the package which provides you with vital business tools that boost your productivity. As experts in providing cloud-based solutions for businesses, PC Comms are highly familiar with Microsoft 365 and its tools.
What is included with Microsoft 365?
Within the Microsoft 365 package you get several excellent key business tools (depending on licensing), including:
- Outlook: A personal information manager, including email software, calendar, and address book.
- Word: A word processing software that incudes smart writing assistance, document collaboration tools, and pre-made document designs.
- Excel: A spreadsheet software, perfect for data analysis, organisation, and visualisation.
- PowerPoint: A presentation and slideshow software, ideal for creating eye-catching business presentations from easily adaptable pre-made outlines.
- OneNote: A digital notepad, great for organising and sharing thoughts and ideas.
- Access: A database creating and editing software which enables you to create highly customised applications suited to your business’s needs.
- Publisher: A desktop publishing software with a huge range of adaptable designs for everything from newsletters to event invitations.
Microsoft 365 also includes several communications and file storage systems, vital for any business and its employees to operate efficiently and collaboratively. These systems are also increasingly important as more and more businesses support hybrid working, enabling their staff to work remotely.
OneDrive
OneDrive is an online file storage system. It gives space for everyone in your business to save and store their work. Every file can then be synced across all of your business’s devices, making sharing data easier than ever.
The great thing about OneDrive is you don’t need any training to use it. Once setup, OneDrive seamlessly incorporates your Desktop, Documents, Pictures and more by default. This means that files in those locations are ‘backed up’ to OneDrive and securely stored in the cloud.
SharePoint
Another powerful Microsoft 365 feature, SharePoint acts as your central online document storage area. It can be used like a website, and makes collaborative working throughout your business really simple. SharePoint also has a 30 day Recycle Bin, meaning that any accidentally deleted files can be recovered within the first 30 days.
At PC Comms, we can setup sharing restrictions based on groups within a business and the specific privileges they have. This ensures that people can only access the files they should be accessing.
The beauty of SharePoint is that everything is stored safely in Microsoft’s online server, meaning that file access is possible from anywhere in the world – including from mobile devices with the correct software.
Microsoft Teams
Microsoft Teams is a communications package that makes keeping in touch with all members of staff in your business a breeze – regardless of their location.
The user-friendly design of Microsoft Teams makes it intuitive to use, particularly for less tech-savvy users. The Teams chat system can be used to send and receive messages, arrange calls, share documents from SharePoint, and much more.
Teams software is also compatible with most modern phone systems. PC Comms can use Teams to set up a cloud-based phone system within your business, with useful features such as automatic meeting transcription and CRM system integration.
What are the benefits of using Microsoft 365?
There are many benefits for choosing Microsoft 365 to power your business.
Regular updates
As Microsoft 365 is an online subscription, you receive the latest and best Microsoft updates as they are released. The days of purchasing a Microsoft Office license per computer and having to buy a new one every time the latest version is released are gone.
And because you’re always using the latest version of Microsoft it means your Microsoft 365 package has the most recent security updates, ensuring your business’s data is constantly safe.
Cloud-based data storage
Using a combination of OneDrive and SharePoint can also remove the need for a physical data server to be installed at your premises. Instead, all your data will be safely stored in the cloud.
This also enhances your level of cyber protection, as you won’t need to ensure that a physical server is kept up to date and secure. It eliminates the threat of data falling into the wrong hands from the theft of physical devices. Moving away from running a physical data server also reduces your business’s carbon footprint. The list of benefits goes on and on.
Easy to manage and grow
Every PC Comms technician is fully trained on Microsoft 365. As your IT support partner, we make the process of migrating your data to Microsoft 365 and training your staff as smooth as possible.
As your business grows, the Microsoft 365 training practices PC Comms establishes for your new starters will make their transition into their new role easier than ever.
Depending on the package you choose, you’re entitled to install Microsoft 365 software on up to five devices. You’ll also be able to download and install Microsoft 365 across your mobile devices, making working remotely as straightforward as physically being in the office.
PC Comms can help integrate your business with Microsoft 365
With decades of experience providing leading IT support to all sorts of businesses, PC Comms have the expertise to get your business up and running on Microsoft 365. We can also help with connectivity, cyber security, hardware, infrastructure and more.
